How to manage tasks in your business
Pretty early on in life, you realise whether you are a ‘task’ person or not. For the select few, staying on top of your to-do list is effortless. For the rest of us, we get overwhelmed by growing lists with no end in sight.
So much to do, so little time
It’s often a lose/lose dilemma for business. If those lists in your head don’t get done, your business suffers. If you allow setting tasks to consume all your time, your business suffers even more.
Tips for setting tasks
I’m going to run through some easy pointers for managing tasks so that they don’t end up managing you.
1. Make lists
Making lists may seem a bit boring, but you really can’t beat them. It is essential to keep a step-by-step process to manage the tasks. Making a list keeps each task at the forefront of your mind. You can either use a digital list or a good old pen and paper
2. Focus on delegation
It’s hard to pry your hands off controlling every little thing, especially when there’s a big goal to reach. The truth is, you can’t take care of everything by yourself. Delegate the tasks between your team so that you can focus on the ones that need your attention. Don’t stretch yourself too thin.
3. Stick to a schedule
Don’t fall victim to ‘one day I will …. ‘. Set a schedule for when each task is to be completed. When you have this in place, it’s much easier to keep everything organised and prevent procrastination if you use task management software, set up milestones.
4. Account for the bad days
Nothing ever runs perfectly to plan. It’s important to factor in time around your tasks for when unexpected things happen. It could be illness, a sudden change that needs all of your attention, or just life throwing lots of little curveballs your way. Make sure your schedule isn’t too rigid so that you can still deal with the day to day things.
I've got an app for that!
My husband is the king of ‘I’ve-got-an-app-for-that’. If you intend on sharing your workload effectively with a group, you need something to manage your shared task list – it is unavoidable. Shared task lists help get the team on the same page. You may avoid it like the plague, but you’ll thank me in the end.